Project Management as a Service

About

CREATE SUSTAINABLE AND EFFICIENT SCALE WITHIN YOUR PMO.

Project managers are like rockstars—easy to recognize, but difficult to come by. Despite this, at Evergreen we’ve dialed in a way to attract, manage, retain, and maximize the impact of project managers. Our project management as a service (PMaaS) solution is designed to increase PMO capacity, enhance team cohesion, drive knowledge retention, and reduce management overhead for our clients.

ASSEMBLING
THE PM TEAM

TRAINING AND UPSKILLING

PERFORMANCE MANAGEMENT

CONTINUOUS
IMPROVEMENT

SERVICE BENEFITS

WHY PROJECT MANAGEMENT AS A SERVICE?

INTEGRATE BEST PRACTICES

Using our deep expertise across many different environments, we bring industry-specific best practices for project management to your PMO.

DRIVE PROCESS EFFICIENCY

A core focus of PMaaS is to successfully evaluate and report on throughput, quality, and process compliance across the team, ensuring efficiencies every step of the way.

SCALE CAPACITY

We create a streamlined process for deploying and training new project managers into your environment based on real-time demand.

CREATION OF MANAGEMENT FUNCTION

Managing a PMO is a lot of work. We take on the overhead tasks and free you up to focus on bigger picture strategy for your business.

COST CONTAINMENT AND TRANSPARENCY

Along with taking on management of the team, we constantly ensure the team is right-sized based on project demand and that utilization is managed effectively.

WHY EVERGREEN

HOW WE SUPPORT YOU.

training around a conference table for a project management as a service project

Decrease Time-to-Productivity

With Evergreen’s onboarding and training approach, we help new project managers quickly make an impact within your environment.

Manage Performance and Capacity

Our performance management framework drives speed, quality, and visibility across our project management teams.

Increase Retention

Attrition is costly—especially in a PMO. We have several methods for keeping our teams happy, productive, and engaged.

HOW WE DELIVER.

1 UNDERSTAND YOUR NEEDS

Our program leadership team will complete a thorough discovery phase to assess program requirements and the project pipeline and apply our PMaaS framework to your unique environment.

2 BUILD CUSTOM SOLUTIONS

Once the discovery phase is complete, the program leadership team will assemble the project management team. The project management team will be managed by Evergreen against your established processes and performance targets.

3 PROVIDE EXPERT DELIVERY

We place intentional efforts around identifying ways to optimize the service. A rigorous focus on continuous improvement will allow our teams to innovate and become more efficient throughout the lifecycle of the engagement.

WHO WE SERVE

SUPPORTING ALL INDUSTRIES WITH PROJECT MANAGEMENT AS A SERVICE.

RETAIL

TECHNOLOGY

BANKING & FINANCIAL

HEALTHCARE

MASS MEDIA

CONSTRUCTION

PHARMA

TELECOM

OUR EXPERIENCE

CLIENT SUCCESS.

project management team sitting around a table and listening to a presentation

Applying Best Practices and Providing Extensive Reporting for a Client’s PMO

Client Challenge

Our client operated a PMO supporting several large projects and initiatives within facility management and the digital operations center space. This client’s internal team of project managers were not trained on PMI best practices, and as a result, projects were not delivered as efficiently as they could be.

Our Solution

We worked with key stakeholder to understand their current PMO, map relationships, and document the project pipeline. From there, we created project timelines and plans, executed and managed the delivery of projects (using Jira to track and manage deliverables), and measured and reported on KPIs.

Expanded the project to support an additional organization.
Quantified efforts by aligning KPIs to each supported organization while measuring tasks completed/due for completion, tying those tasks to milestones, and capturing all deliverables completed.
Expanded the team from two to seven members.

Driving Significant Cost Savings and Efficiencies Within a Client’s PMO

Client Challenge

Our client had over 30 project management team members servicing technology-based clients within their PMO. However, the organization’s PMO was subject to a tenure policy that made it difficult to continue staffing highly proficient and experienced project managers and caused them to allocate a large amount of time and budget to hiring, onboarding, and training talent on an annual basis.

Our Solution

By providing full management of our client’s PMO, we were able to circumvent the tenure rule and alleviate much of the overhead work for stakeholders.

Significantly decreased the amount of time required for a new hire to be quantifiably productive with our training program.
Drove an approximate cost savings of $173k with the migration to Jira.
Created and conducted Intro to Jira and Jira Portfolio trainings, driving a total cost savings of $38k for our client.

FAQs

What to Know About Project Management as a Service.

How does Evergreen’s PMaaS reduce time-to-productivity for new project managers?

Evergreen’s PMaaS solution goes beyond simply deploying project managers. We focus on building and administering comprehensive training approaches to ensure project managers are able to impact your PMO quickly.

Does Evergreen have a preferred methodology, or can Evergreen utilize our existing methodology?

We are methodology agnostic and will deploy project managers who have experience working within your methodology. However, we are also able to share our experiences and best practices for your consideration.

How do you maintain retention within your project management teams?

Our retention strategy focuses around three critical themes: aligning compensation to market conditions, ensuring the team culture has a strong dynamic, and providing opportunities for professional development.

How do you manage performance, both at an individual and a team level?

Evergreen’s performance management scope is customized for each client, but some measures that our project management framework usually includes are project quantity metrics, project quality metrics, project completion metrics, and project manager utilization/team capacity.

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